Effective Date: January 1st, 2023

Last Updated: August 27, 2026 

Organic Mindset Agency Inc. (“Organic Mindset Agency,” “we,” “us,” or “our”) operates the website  https://organic-mindset.com/ (the “Site”) and provides AI-driven marketing, website development, branding, and  growth services. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit  or interact with our Site. 

By using the Site, you agree to the terms of this Privacy Policy. If you do not agree, please do not use the Site. 

1.1 Information We Collect
1.1 Information You Provide to Us 

We collect information you voluntarily submit through forms on the Site, including: 

• Contact / Consultation Requests: Name, email address, phone number, and any details you share about your  business or project. 
• Free Report Requests: Name, email address, and related information submitted through our “Request a Free  Report” form. 
• Promotional Offer Forms (e.g., “Free Vacation Getaway”): Name, email address, phone number, preferred  travel dates, destination preferences, number of travelers, and comments you provide. Note: this offer is  available only to current clients using our services. 
• Shop / Purchases: If you make a purchase through our Shop, we (or our payment processor) may collect  billing and shipping information, order details, and payment information. We do not directly store full  payment card numbers; these are processed by our third-party payment processor. 
• Communications: Information you provide when you email us, message us via WhatsApp, or contact us  through social media. 

1.2 Information Collected Automatically 

When you visit the Site, we and our service providers may automatically collect: 

• IP address, browser type, device type, and operating system 
• Pages visited, referring/exit pages, and time spent on pages 
• Approximate location (derived from IP address) 
• Cookies and similar tracking technologies (see Section 5) 

1.3 Information from Third Parties 

We may receive information about you from: 

• Analytics providers (e.g., Google Analytics) 
• Advertising platforms (e.g., Google Ads, Meta/Facebook Ads, LinkedIn Ads) if you interact with our ads ● Social media platforms (Facebook, Instagram, LinkedIn, Alignable) when you engage with our profiles ● Business partners or referral sources who connect you with us 

2. How We Use Your Information
We use the information we collect to: 

• Respond to inquiries and provide requested consultations, quotes, or reports 
• Deliver our services (website development, SEO/AEO, branding, ad management, social media consulting,  etc.) 
• Process orders placed through our Shop 
• Administer promotional offers (such as the client vacation getaway perk) and verify eligibility ● Send marketing communications, newsletters, and updates (with an option to unsubscribe at any time) ● Improve and personalize the Site and our services 
• Analyze Site usage and marketing campaign performance 
• Detect, prevent, and address fraud, security, or technical issues 
• Comply with legal obligations 

3. How We Share Your Information 

We do not sell your personal information. We may share information with: 

• Service Providers: Hosting providers (e.g., WordPress-based hosting), email marketing platforms, CRM  and scheduling tools, payment processors, analytics providers, and AI tools we use to help deliver services  — all bound by confidentiality and data protection obligations. 
• Advertising & Analytics Partners: Platforms such as Google, Meta, and LinkedIn, for advertising,  retargeting, and analytics purposes, where you have not opted out. 
• Business Partners: Where relevant to providing a service you requested (e.g., a travel partner administering  the vacation getaway perk). 
• Legal & Safety: Where required to comply with law, respond to legal process, or protect the rights,  property, or safety of Organic Mindset Agency, our clients, or others. 
• Business Transfers: In connection with a merger, acquisition, financing, or sale of assets, your information  may be transferred as part of that transaction. 

4. AI Tools and Automated Processing 

As part of delivering AI-driven marketing, AEO, and automation services, we may use artificial intelligence tools  and platforms to process content, communications, and business data (including data you provide about your own  business, clients, or customers). We take reasonable steps to work with reputable AI service providers, but you  should avoid submitting highly sensitive personal information (such as government ID numbers, financial account  numbers, or health information) through general inquiry or contact forms. 

5. Cookies and Tracking Technologies 
Our Site, built on WordPress/Elementor, uses cookies and similar technologies to: 

• Enable core Site functionality 
• Remember preferences 
• Measure Site traffic and performance (e.g., Google Analytics) 
• Support advertising and retargeting campaigns (e.g., Google Ads, Meta Pixel, LinkedIn Insight Tag) 

You can control cookies through your browser settings. Disabling cookies may affect Site functionality. Where  required by law, we will present a cookie consent banner allowing you to accept or decline non-essential cookies. 

6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Policy, including  providing services, complying with legal and tax obligations, resolving disputes, and enforcing agreements.  Marketing contact information is retained until you unsubscribe or request deletion. 

7. Your Privacy Rights 

Depending on your location, you may have the right to: 

• Access the personal information we hold about you 
• Request correction of inaccurate information 
• Request deletion of your personal information 
• Object to or restrict certain processing 
• Withdraw consent for marketing communications at any time 
• Request a copy of your data in a portable format 

Residents of the EU/UK (GDPR): You have rights under the General Data Protection Regulation, including the  right to lodge a complaint with your local data protection authority. 

California Residents (CCPA/CPRA): You have the right to know what personal information is collected, request  deletion, and opt out of the “sale” or “sharing” of personal information (we do not sell personal information). You  will not be discriminated against for exercising these rights. 

Canadian Residents (PIPEDA): You have the right to access and request correction of your personal information,  and to know how it is being used, consistent with Canadian privacy law. 

To exercise any of these rights, contact us using the information in Section 11. 

8. Data Security 
We implement reasonable administrative, technical, and physical safeguards designed to protect your information.  However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security. 

9. Third-Party Links 
The Site may contain links to third-party websites (including client sites, social media platforms, and partner sites).  We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review  their privacy policies. 

10. Children’s Privacy 

The Site is intended for business audiences and is not directed to individuals under the age of 16. We do not  knowingly collect personal information from children. If you believe a child has provided us with personal  information, please contact us so we can delete it. 

11. Contact Us 

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us: Organic Mindset Agency Inc. 

Email: info@organic-mindset.co 

Phone (USA/WhatsApp): (302) 204-0226 

Phone (Canada): (647) 503-8757 

Website: https://organic-mindset.com/contact-us

12. Changes to This Privacy Policy 
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The  “Last Updated” date at the top of this Policy indicates when it was last revised. We encourage you to review this  Policy periodically. 

This Privacy Policy is a general template and has not been reviewed by a licensed attorney. Depending on your  jurisdiction, industry, and specific data practices (e.g., use of AI tools, e-commerce/Shop transactions, and cross border data transfers between the U.S. and Canada), you may need additional disclosures or a formal legal review  to ensure full compliance with applicable laws such as GDPR, CCPA/CPRA, PIPEDA, and CAN-SPAM/CASL for  marketing emails.